Boxwell Reservation Cub Resident Camp
Dear Cub Scout Leaders,
Thank you for choosing Gaylord Cubworld at Boxwell Reservation as your resident camp destination! Our staff is eager to exceed your camping needs and expectations. This year’s theme is “Boxwell Reservation – Memories in the Making.”
Your camping session will be fun, informative, and safe experience with an emphasis on keeping your boys excited about Scouting. The Cubworld staff and our facilities are well prepared to greet you and your Scouts. We have listened to and addressed all areas that were needed from our 2008 Cub Resident Camp surveys.
We hope that you will be able to join your son or Scouts during their session as a participating leader or parent. There will be ample time throughout the weekend for your involvement. If you cannot attend the session, we cordially invite you to join you Scout and or Camp staff for Saturday night’s dinner and closing campfire.
The following pages are only a guide for you as a camp leader. They should prepare you and your Scouts for the beginning of many camping memories. As you complete your preparations for camp, please do not hesitate to let us know how we may be of service to you. Please send your questions through email to camping@mtcbsa.org or call Camping Services at 615-383-9724 X234.
Adventures and excitement await us! See you and your boys at camp this summer.
Yours in Service,
Carl Adkins, Boxwell Reservation Director & Jody Looper, Program Director
Click here for 2009 Cub Resident Camp On-line Registration
Cub Scout Resident Camp Planning Calendar
- December-January 2008-2009
- Attend Cub & Webelos Resident Camp Kick-Off in your district
- February 2009
- Recruit Pack Camping Coordinator
- Review camp plans
- Notify parents and Scouts of camp dates
- Arrange for camp leadership
- March 2009
- Begin schedule development
- Distribute information to parents at Pack Promotion Night
- March 27, 2009
- Cub Scout Resident Camp deposit due ($25.00)
Each Scout pre-registered by March 26th will receive an Early Bird patch. - April 3, 2009
- Submit Campership Request Form for approval
- June 1, 2009
- Deadline for early bird fee ($65.00) payment in full. After this, regular camp fee is $85.00.
Arrival on Friday of each session
CHECK IN
Check in time for all sessions is between 11:00 AM and 1:00 PM on your arrival day. The first meal is the evening meal. DO NOT arrive prior to 11:00 AM. The sequence in which you go through check-in will be determined by the camp business manager.
REPORT TO CAMP CHECK IN TABLE
Have the following ready for smooth check-in with the Camp Director:
- _______ All receipts: For camp fees paid at the Council office.
- _______ Have all Scouts and adult leaders dress in swim trunks; wear your shoes.
- _______ COMPLETED HEALTH FORMS AND INSURANCE CARDS FOR EVERYONE (ALL SCOUTS, LEADERS, SIBLINGS, OR ADULTS). MEDICAL FORMS ARE RETURNED AT CHECKOUT.
CAMP ORIENTATION
Adults meet in Cub World Dining Hall for orientation at 4:00 PM on arrival day. Cub Scouts assemble at the flag pole outside the dining hall and receive orientation and a tour from the staff.
CAMPSITE
At your campsite you will want to check these:
- ________ Site in order
- ________ Beds
- ________ Tents in order
(Campsite preparation must be completed by 6:00 PM retreat ceremony)
RETREAT
Each evening the entire camp will have a Flag Assembly at the dining hall. The Class "A" field uniform should be worn. Our camp staff has an exciting agenda of programs and events planned for your Scouts!! Please review your leader's guide so you will understand how the daily program routine will operate.
2009 Camp Schedule
Cub Scout Resident Camp
- Session 1: 11:00 AM Friday, June 12 - 1:00 PM Sunday, June 14
- Session 2: 11:00 AM Friday, June 19 - 1:00 PM Sunday, June 21
- Session 3: 11:00 AM Friday, June 26 - 1:00 PM Sunday, June 28
- Session 4: 11:00 AM Friday, July 10 - 1:00 PM Sunday, July 12
Swimming for Cub Scouts at the Boxwell Pool
There are three swimming ability classifications for Cub Scouts. They are Non-Swimmer, Beginner and Swimmer. The Boxwell pool is specially designed for the needs of the Cub Scouting program and accordingly has the largest area of the pool devoted to the Beginner and Non-Swimmers. The tube slides are located in the beginner area where most of the Cubs will have access to them. On your first day at camp, you'll come to the pool for a brief swim check. The requirements and areas you'll be allowed to swim in are as follows:
- Non-Swimmer
- No specific requirements other than to get wet with all your friends. The Non-Swimmer area is the pie-shaped section at the front of the pool.
- Beginner Swimmer
- Jump in water over your head, swim 25 feet and come back to where you started. The Beginner area is all across the back of the pool and includes the two water slides. This is the largest single area of the pool and where most of the Cubs and parents have a great time.
- Swimmer
- A longer test of swimming strength that qualifies you for boating and the deep end of the pool. Jump in water over your head and swim a total of 100 yards, which includes 25 yards of backstroke and at least one sharp turn. Your counselor will explain in full detail at the time of the swim check. Cub and parents are encouraged to take the beginner test first and enjoy the water and slides, and have fun exploring the pool. Later, when the majority of your group has gotten through classification, if you'd like to take the swimmer test, we'll be most happy to assist you. The Swimmer area is the deep end of the pool to your left as you enter.
- Adults will also be required to pass the swim test
NOTE: All of the pool staff are trained BSA Lifeguards, a safety program recognized by the State of Tennessee.
Swimming times and schedules are based on availability of the pool and transportation. The pool is used by Camps Stahlman, Craig, and Gaylord Cubworld.
SPECIAL NOTES AND GENERAL INFORMATION
Camp Leadership
The adult in charge of your pack or den must be at least 21 years of age and a registered adult leader or participating parent.
National Scouting policy requires two-deep leadership: two registered adult leaders or one registered adult and a parent of a participating Scout, one of whom must be at least 21 years of age or older, are required for all trips or outings.
It is not required that each Scout have a parent/guardian attend for the Scout to attend. Cub Resident Camp allows the following ratios of Leadership to Scouts:
| # of Scouts | # of Adults Required |
|---|---|
| 1-8 | 2 |
| 9-16 | 4 |
| 17-24 | 6 |
| 25-32 | 8 |
| 33-40 | 10 |
Each pack should provide the required adult leaders for the number of Cub Scouts attending camp. All adult leaders are responsible for the discipline and behavior of the Cub Scouts.
Letter to employer
If you like, the Middle Tennessee Council stands ready to send a letter to your employer or company telling them your leadership in Cub Camping is important in the lives of the boys. You may request this letter by calling the Camping Department at 615-383-9724.
Leaders' Meetings
Leaders' meetings may be held daily at times to be announced later. Do not leave your pack or den unless you are sure that there is proper supervision. If you can't make the meeting, send a representative. This meeting will be to review any announcements and/or possible changes. The Leaders' Orientation Meeting is held on your arrival day to review the session's schedule & plans.
Cubworld Trading Post
The Trading Post will be open during key hours of the day which will be posted outside the trading post. It will be well-stocked with Scout supplies, cold soft drinks, cold water, ice cream, snacks and fun items for the boys.
Most boys will find their way to the trading post several times during their stay at camp. We hope that our post will enhance the stay of boys to make for a very enjoyable camp experience.
We recommend that each pack establish a banking system with an adult banker to help safeguard the money that boys bring to camp. We also accept Visa, Mastercard, American Express and Discover.
Please stop by the trading post when visiting camp to see the variety of items that we stock.
Lost and Found
Lost and found is located in the camp headquarters. Ask the Program Director for assistance in the event of a lost item.
Visitors
The closing campfire for each session will be a family event. We encourage all family members to visit Gaylord CubWorld at this time to spend the second evening with their Scout(s). Dinner will be served for all registered campers. Any family member that desires to have dinner with a Scout MUST phone in a reservation to the Camping Department at 615-383-9724 or e-mail camping@mtcbsa.org . The $7.00 fee for each visitor's meal is payable that evening at dinner. Visitors need to arrive between 5:30-5:45 PM to have dinner with their Scouts. Please check with your unit leader for actual meal time.
Leaving Camp
NO ONE may leave camp without checking out with the Camp Directors or Commissioner. A sign-out/in sheet will be provided.
SOME THINGS TO REMEMBER AND PLAN FOR WHILE AT CAMP
NO PETS ALLOWED IN CAMP, NO EXCEPTIONS!!!
General Cleanliness
Let's be clean in everything we do. Hot showers are available for Scouts and Leaders. Help us keep camp clean. Trash barrels are in each campsite and throughout camp. Please remember to leave camp cleaner than you found it.
Siblings
Siblings and families are welcome. A fee of $30.00 is charged per sibling and adult.
Camp Program
A full program will be developed for Cub Scout Resident Camp. The program will be designed by age group/rank. The program schedules will be made available upon your arrival at check-in.
Meal Time
Prior to each meal, campers assemble at the dining hall grounds for prayer and flag ceremonies. Seating will be by campsite. A rest period follows lunch. Class "A" Uniforms should be worn for all evening meals.
Dining Hall
Meals are served in our indoor, air-conditioned facilities. The dining hall will be set up to serve the number needed for each serving period. The maximum number allowed by the fire code will determine the number of tables and chairs allowed for each serving period.
Procedure:
- On arrival day, visit the dining hall. Campsites will be assigned to tables.
- Each table will appoint 1 clean-up monitor team per meal (1 Scout & 1 Adult.)
- At serving time, Scouts will enter dining hall and take a seat at their assigned tables.
- After everyone has been seated, announcements will be made and grace for meal will be said.
- After grace, the dining hall will be dismissed to line up for serving.
- Scouts will be allowed to refuse items and request additional portions as they walk through the line.
- Scout leaders will be asked to serve as monitors of the serving line. This monitor (Scout leader) will ensure that the Scouts are being served properly by the staff.
- Approximately 15 minutes prior to the end of the meal period, everyone will be encouraged to participate in the program (song or skit).
- Following the program, everyone will be dismissed except the table monitors.
- At this time the clean-up window will open and monitors may return trays and clean tables.
- Please do not take any items to the clean-up window until the window has been opened after the program.
- Please DO NOT wear hats in the dining hall.
- Approximate meal schedule: Breakfast - 8:00 AM, Lunch 12:15 PM, Dinner 6:15 PM
Vehicles in Camp
All parking is confined to parking lots. No trailers are allowed in campsites. Parking for Cub Resident Camp will take place in the Stahlman Parking Area ( Boat Harbor lot). Your camping equipment will be taken to your campsite on our Reservation vehicle. Only camp vehicles and delivery trucks will be permitted past the parking areas. The speed limit is 24 miles per hour. No one under 18 will be allowed to drive on the reservation.
It is prohibited to drive a truck or trailer on camp property with youths or adults unrestrained in the back or on the sides. This means NO RIDING IN TRUCK BEDS!
2009 Cub Scout Resident Camp Fee Schedule
This fee schedule is provided to assist you in planning for Cub Scout Resident Camp. We have included all the fees for camp.
| Cub Resident Camp | Early Bird Fee Fee by June 1 |
Regular Fee after June 1 |
Out of Council | |
|---|---|---|---|---|
| Early | Regular | |||
| Camper Fee (Early Bird Deposit of $25.00 by March 26th )* | $65.00 | $85.00 | $65.00 | $85.00 |
| Parents/Siblings/Den Chiefs (Per Person) | $30.00 | $30.00 | $30.00 | $30.00 |
| Adult Leaders (Per Leader) | $30.00 | $30.00 | $30.00 | $30.00 |
*Cub Scout Resident Camp Deposit of $25.00 must be received by March 27th, 2009 for each Scout planning to attend. The balance of the camp fee must be received by June 1st, 2009 to receive the early bird rate. Regular fees must be paid after this date. Out of council Cubs and Webelos receive the same $20.00 early bird discount if they are paid by June 1, 2009.
Insurance
Each pack in the Middle Tennessee Council is covered by supplemental accident and sickness insurance. This will insure them at camp and other Scouting activities. Benefits are to cover deductibles or co-pays. Please submit a copy of your son's primary insurance card with his physical form. If a boy is not covered under other insurance, please submit a signed statement from the parent stating this.
*Note: All packs visiting from outside the Council are NOT insured by the Middle Tennessee Council . Packs must have insurance either through their Pack or through their home Council. Please send proof of insurance along with your initial Cub Scout Resident Camp registration.
Refund Policy
The Middle Tennessee Council will refund all but a $25.00 cancellation fee per Scout for those who turn in the refund request form to the Middle Tennessee Council Service Center no later than 10 days prior to arrival at Cub Scout Resident Camp.
*Note: To receive a refund you must use the refund request form!
Fees are transferable to other Scouts, but it is up to the canceling individual to arrange for payment reimbursement from the replacement Scout. The Middle Tennessee Council Service Center must be informed of any fees that are transferred at least 10 days prior to arrival at Cub Scout Resident Camp.
Cub Scout Resident Camp Camperships
Middle Tennessee Council offers camperships for Scouts who are unable to pay the camp fee. Applications for camperships are available at the Middle Tennessee Council Scout Service Center or you may click here to download one from this CD. Campership applications are due by April 3, 2009. Campership recipients will be notified. Camperships are not transferable if the Scout cannot attend Resident camp.
* Note: A camp application must be turned in separately to reserve the Scout's space in that session. Turning in a campership application without a camp application will not guarantee the Scout a space at camp.
All Scouts who submit a Resident Camp Campership Application should pay a portion of their fee. Scouting teaches a Scout to be thrifty. Partial scholarships enable more boys to attend Resident Camp.
All partial payments for camperships must be paid in full by June 1 to the Middle Tennessee Council Scout Service Center or the late fee described under Resident Camp Fee Schedule will be assessed.
A Typical Schedule at Cub Scout Resident Camp
| TIME | Friday | Saturday | Sunday |
|---|---|---|---|
| 7:00AM | Rise & Shine | Rise & Shine | |
| 7:45AM | Flag Raising | Flag Raising | |
| 8:00AM | Breakfast | Breakfast | |
| 8:45AM | Inter Faith Non-Denominational Religious Service | ||
| 9:00AM | Activity Period #1 | Activity Period #1 | |
| 10:00AM | Activity Period #2 | Activity Period #2 | |
| 11:00AM | Arrival & Check In at Camp Office until 1:00PM Swim & Medical Checks 11:45AM - 1:45PM |
Activity Period #3 | Activity Period #3 |
| 12:15PM | Lunch | Lunch | |
| 1:00PM | Group A - Swim Group B - Field Games |
Bags Ready for Pick-up at Campsite Depart |
|
| 2:00PM | Free Time | Camp Closed | |
| 3:00PM | Group A - Field Games Group B - Swim |
||
| 4:00PM | Camp Tour | ||
| 4:30PM | Leaders Meeting | ||
| 5:00PM | Free Time | Free Time | |
| 5:45PM | Prepare for Dinner | Prepare for Dinner | |
| 6:00PM | Assembly Flag Ceremony |
Assembly Flag Ceremony |
|
| 6:15PM | Dinner | Dinner | |
| 7:00PM | Additional Swim Checks | Free Time | |
| 7:45PM | Closing Campfire | ||
| 10:00PM | Lights Out | Lights Out |
Cub Resident Camp Forms
How to Volunteer for Adult Camp Staff
Does your pack have some extra adults who need something special to do at camp? Maybe you can provide some VOLUNTEER ADULT STAFF MEMBERS this summer. Talk to the adults who work with your unit. See if anyone wants to teach their favorite skill at camp to boys from your den/pack and other dens/packs.
use this form to let the Program Director know what your volunteers would like to teach and when. Fill this form out and send it to Carl Adkins at the Scout Office as soon as possible. We will re-confirm your volunteer staff plans at camp, and announce this to all Scouts, parents, and leaders that will be at camp that session.
Adults from your group may also want to help out at camp in other ways. We always need help with plumbing and electrical work, carpentry, and other camp maintenance. Use the form to tell us about it. If there are questions, we will get back in touch with you.
Remember that your den/pack needs at least two adults with your Scouts at all times. If someone from your den\pack volunteers to teach classes or do other work away from your campsite, you may need extra adults to make sure you have sufficient leaders at all times for your den/pack.
Cub Scout Resident Camp Staff Opportunities
Positions are available on Boxwell Reservation's Cub Scout Resident Camp Staff for motivated Scouts and Scouters. Interested parties may pick up an application from the Camping Department at the Scout Service Center or call us at (615) 383-9724 and ask that a Staff Application be mailed to you.