Boy Scout Summer Camp
Boxwell Scout Reservation is a nationally accredited camp with an "A" rating that provides benefits to all persons attending camp without regard to race, sex, national origin, age, religion or disability. It received ratings of 8.4-9.1 from Scout leaders during Summer Camp 2007.
Dear Scout Leader,
Summer Camp is a time of fun and enjoyment! Boxwell Reservation is that place. This year we are offering 5 weeks of Summer Camp at both Camp Craig and Camp Stahlman
Your adventure begins by arriving on Sunday where our staff will greet you and help you get settled into your site. On Sunday night after a delicious lasagna meal we will have an opening campfire. Beginning Monday you will participate in merit badges and all kinds of other programs offered.
Some of our new programs and activities for this year including continuing the Firework show for Week 4. Triathlon Course – New Course, Sail boarding 2nd year, Disability Awareness Merit Badge, Soil and Water Conservation Merit Badge, New Aquatic Recreation at Stahlman; Walk the Plank and Orbit, New Aquatic Recreation at Craig; The Iceberg. We will also offer a new program, NRA Shotgun, Leave No Trace Training for Adults, Wild about Wildlife Show Fridays at 4:00PM and on Tuesday Nights offering a Water Carnival “Anything that Floats.”
All year long, we are anticipating your arrival. In August, we begin preparation with hiring the right staff, improvement and repairs of facilities, purchasing supplies needed. We want your stay here to be excellent.
Boxwell Reservation is located 30 minutes east of Nashville on Highway 109 North. Simply take Exit 232B off on I-40 east and travel north approximately nine miles. Boxwell Reservation entrance is on your left. surrounded by Old Hickory Lake, Boxwell is part of scenic Wilson County. The wilderness setting is a great place to spend a week-long camping experience. Be prepared to see deer and wild animals up close!
Scouts who attend Boxwell Summer Camp should keep these things in mind:
- The Scout Law and Scout Oath
- Work on your merit badge goals to achieve Eagle Scout.
- Most of all - Have fun!!
Boxwell is improving and changing to better meet the needs and desires of you and your Scouts. You can count on one thing always remaining the same ... Boxwell exist to provide fun, safe, and rewarding Scouting experiences. A Scout has never been denied the opportunity to attend Summer Camp because of finances. If you know Scouts that need financial help, please complete the Campership Application form
We are pleased that you will be joining us this summer at Boxwell and are confident you have made a great choice.
Yours in Scouting,
Steve Blackmon, Vice President of Camping & Carl Adkins, Boxwell Reservation Director
Troop Preparation for Camp
If your troop follows the steps listed below, the process of preparing everyone for an enjoyable experience at Boy Scout Summer Camp should go smoothly.
Upon receiving the Leader's Guide:
- Inform or remind all Scouts and parents of camp dates.
- Recruit two or more adult leaders to spend the week with your troop.
- Note payment dates and begin fundraising, if necessary.
- Make arrangements for medical examinations with a local physician.
- Schedule a Parent's Night program early in February or early March.
Parent's Night:
- Describe the camp program and troop operation plan for camp.
- Provide information about what each Scout will need.
- Distribute and explain the Personal Health and Medical Summary Form.*
- Distribute the parent information sheet.
- Collect the first individual camper registration payment for each Scout.
Before April 4th:
Send Early Bird Registration form & fees to Scout Service Center for Early Bird discount and patch.
During April and May:
- Give final notice to all boys and parents about plans for attending camp.
- Hold a campout for Scouts just entering the troop from Webelos program.
- Have Scouts select merit badges and other opportunities to pursue at camp.
- Submit merit badge schedules to council office as early as possible.
- Work on merit badge requirements that cannot be done at camp.
- See that all Scouts and leaders receive the medical forms they need.
- Arrange for transportation to and from camp.
- Collect completed Personal Health and Medical Summary forms.
June 2nd:
Deadline for payment of balance due.
Ten Days Before Camp:
- Attend Ten Day Out Meeting at Jet Potter Scout Service Center.
- Bring checks to pay balance of fees if not paid prior to June 2nd.
- Turn in copy of medical forms for review. Those not turned in at this meeting MUST BE brought to camp. There will be no exceptions.*
- See typical Ten Day Out Meeting Agenda in the Leader's Guide.
One Week Before Camp:
- Review Troop Program Schedule from Ten Day Out Meeting.
- Prepare the troop and patrol equipment to bring to camp.
- Inspect each Scout's personal gear and uniform.
- Prepare two copies of the troop roster.
- Finalize transportation arrangements to and from camp.
- Collect medical forms from Scouts and Leaders not turned in at 10 day out night.*
*We must have a completed medical exam and health history form from each Scout and Leader in camp on file in our Health Lodge during attendance at camp. We also need a copy of your personal Medical Insurance card with your medical form. Parent's signature along with physician's signature are mandatory.
OA Promotes Summer Camp In your Troop!
The Wa-Hi-Nasa Lodge is proud to provide each troop with a copy of "Boxwell...Where Tradition Meets Tomorrow" video. This video tells the story of Boxwell and why your Scouts should attend. Also included on this video you will find the Order of the Arrow election procedure.
If you would like the OA to visit your Troop to promote Boxwell or conduct a unit election, contact your OA Chapter Chief or Advisor. You may also contact our Lodge Chief, Jake Jones.
Boy Scout Summer Camp Planning Calendar
- January 17, 2008
- Attend Summer Camp Kick-Off at the Al-Menah Temple
- February 2008
- Review camp plans
- Notify parents and Scouts of camp dates
- Arrange for camp leadership
- March 2008
- Begin schedule development
- Distribute information to parents at Troop Camp Promotion Night
- March 14, 2008
- HAI Scholarship nomination forms due in Scout office
- April 4, 2008
- Early Bird registration due - complete Fee Transmittal and Troop Roster forms
- April 4, 2008
- Campership request forms due in Scout office
- May 2, 2008
- Submit Scout class schedule for approval and correction (Scout schedules will be returned at Ten Day Out Meeting for your review and implementation)
- June 2, 2008
- Deadline for payment of balance due
- June/July 2008
- Ten Day Out meetings
Camp
2008 Boy Scout Summer Camp Schedule
- June 1- 6
- Staff Development Week
- June 8-14
- First Week
- June 15-21
- Second Week
- June 22-28
- Third Week
- June 29 - July 5
- Fourth Week
- July 6-12
- Fifth Week
Program Highlights at Boxwell 2008
NEW FOR 2008
- Week 4 – Patriotic Fireworks Display
- June 29th Opening campfire Sunday night will be a patriotic fireworks spectacular!
- Triathlon: New Course
- This year’s course will be at the Fehrmann Training Center. The distances will be a fifty-yard swim, a three-mile bike ride and a one-mile run. You must have completed the swim check to participate.
- Sailboarding – 2nd Year
- Program taught several years ago at Boxwell. Will introduce basic boardsailing skills, equipment and safety precautions.
- Boat Harbor - 2nd Year
- Wake Boarding Introduction!
- Boxwell Duty to God Program - 2nd Year
- The Boxwell Duty to God Program will allow you to reflect and earn recognition.
- New Aquatic Recreational Equipment at Craig
- The Iceberg moves to Craig
- Walk the Plank Water Recreation
- Stahlman gets getting a new aquatic recreational equipment
- NRA Shotgun
- Only Scouts enrolled in the Shotgun Merit Badge Program may also quality for the National Rifle Association (NRA) Shotgun patch
- "Leave No Trace" Training
- Training Monday 7PM at the Cripple Crab
- "Wild about Wildlife" Show
- 4 PM show about Wildlife in Tennessee
- Water Carnival "Anything That Floats Race"
- New Activity for Tuesday Night Carnival
- NEW MERIT BADGES FOR 2008!
Disability Awareness
New Merit Badge offered at the Cripple Crab
Soil and Water Conservation
Ten Day Out Leader's Meeting
This meeting is very important in making your camp experience a great experience! At this meeting, here's what the Scoutmaster and Senior Patrol Leader will do:
- Verify the number of youth and adults attending. Troop camp fees should already be paid. If you have a balance remaining, it should be paid at this meeting.
- Turn in copies of medical forms and personal insurance cards and review medical screening procedures.
- Review CLASS SCHEDULES for the Scouts in your troop. Make any changes necessary and turn in before leaving.
- Review assignment of check-in time and procedures for summer camp.
- Review dining hall procedures and let the staff know of any special dietary needs.
- Review the National BSA Standard for no-shows at camp.
- Receive early bird patches.
- Find out about any summer camp program changes.
- Ask questions about camp; get all the answers you need.
The date for your meeting is on the Thursday ten days before your camp week begins. The meeting will begin at 7:00 p.m. and conclude before 8:30 p.m. at the Scout Service Center in Nashville.
| Camp Week | Camp Date | Ten Day Out Meeting |
|---|---|---|
| 1 | June 8-14 | Thursday, May 29 |
| 2 | June 15-21 | Thursday, June 5 |
| 3 | June 22-28 | Thursday, June 12 |
| 4 | June 29 - July 5 | Thursday, June 19 |
| 5 | July 6-12 | Thursday, June 26 |
IMPORTANT: Troops that do not send a representative to the Ten Day Out meeting, or those who do not make prior arrangements with the camp director lose all priority for check-in arrangements.
Out of council troops may conduct this meeting by phone, fax, mail and/or email at camping@mtcbsa.org.
A typical Ten Day Out meeting agenda can be found on our website at www.mtcbsa.org.
NOTE: If you do not attend the 10 Day Out meeting please contact the Boy Scout office immediately following the meeting for information.
Swim Classification Procedures
The swim classification of individuals participating in a Boy Scouts of America activity is a key element in our Safe Swim Defense and Safety Afloat. The swim classification tests should be renewed annually, preferably at the beginning of each outdoor season. Traditionally, the swim classification test has only been conducted at a long-term summer camp. However, there is no restriction that this be the only place the test is conducted. It may be more useful to conduct the swim classification prior to a unit going to summer camp.
All persons participating in BSA aquatics are classified according to swimming ability. The classification tests and test procedures have been developed and structured to demonstrate a skill level consistent with the circumstances in which the individual will be in the water. The Swimmer's test demonstrates the minimum level of swimming ability for recreational and instructional activity in a confined body of water with a maximum 12-foot depth and with shallow water footing or a pool or pier edge always within 25 feet of the swimming.
The various components of each test evaluate the several skills essential to the minimum level of swimming ability. Each step of the test is important and should be followed as listed below:
- SWIMMER'S TEST
- Jump feet first into water over the head in depth, level off, and begin swimming. Swim 75 yards in a strong manner using one or more of the following strokes: side stroke, breast stroke, trudgen or crawl; then swim 25 yards using an easy resting back stroke. The 100 yards must be swam continuously and include at least one sharp turn. After completing the swim, rest by floating.
- BEGINNER'S TEST
- Jump feet first into water over the head in depth, level off, swim 25 feet on the surface, stop, turn sharply, resume swimming as before, and return to starting place.
ADMINISTRATION OF SWIM CLASSIFICATION TEST
FOLLOWING ARE AVAILABLE OPTIONS:
- OPTION A (at camp):
- The swim classification test is completed Sunday at camp by Camp Aquatics personnel. Currently this is the most popular option.
- OPTION B (Council/District Conducted):
- The Council/District controls the swim classification process by pre-determining dates, locations and approved personnel to serve as aquatics instructors. At the Ten Day Out meeting or at summer camp, each individual will be issued a buddy tag. The Camp Aquatics Director will control the use at camp.
*SPECIAL NOTE: When swim test are conducted away from camp or the point of activity, the Aquatics Director shall at all times reserve the authority to retest all participants to assure that standards have been maintained.
Please complete the Swim Classification form
"Adopted" Scout Program
Have a Scout who cannot attend with your troop but they already know which other troop they would like to camp with? Then please fill out the Adopted Scout Registration form and turn it in with either your Troop Fee Transmittal Form or the Transmittal Form for the Troop he will be "adopted" by.
Medical Form Policy
Medical forms provided should be copies. Please retain the originals for your records. Personal medical insurance card copies should accompany the medical forms. These records will all be kept at the Health Lodge during your stay at camp and returned to the Scoutmaster after the closing ceremony Friday night.
Medical Screening Process
In an effort to meet National Standards and to provide for a quick and smooth Sunday check-in, we will use the following procedure:
- Copies of all Health forms and insurance cards are to be turned in at the Ten Day Out meeting (Originals are to remain in troop's care.) FORMS WILL NOT BE RETURNED TO UNITS SO BE SURE TO MAKE COPIES.
- Between the Ten Day Out Meeting and Sunday Check-In, medical forms will be reviewed and concerns addressed prior to your troop departure for camp. Scoutmaster or Camp Leader will be notified to ensure that corrections will be addressed prior to arriving at camp.
- Youth and adult medical forms and insurance cards not turned in at Ten Day Out Meeting must be completed and brought to check-in.
- Medical Screening - Sunday Procedure
- Scoutmaster or Camp Leader will be notified at Check-In of those youth and adults who must review medical form with the physician. This will also include those who did not turn in medical forms at the Ten Day Out Meeting.
- Entire troop must arrive at medical screening (dining hall) together.
- A medical procedures talk will be conducted for entire troop by the staff.
- Scouts and leaders on check-in list and those who have not yet turned in their forms must go through medical screening.
- Remainder of troop will review dining hall procedures and then proceed to the waterfront.
- In accordance with BSA requirements, any participant without a fully completed health form and copy of an insurance card will not be allowed to remain at camp or participate in any events until the health form is completed. Additionally, during the screening, should any participant exhibit signs of sickness or illness that may be contagious, he will be required to return home until he is able to return to camp without any ongoing sickness or illness. You can find the appropriate forms in the forms section
Medication Cards
The Boy Scouts of America require all medications brought to camp by campers under 18 to be secured by the Scoutmaster or the Health Officer. The Health Lodge will manage prescriptions in those instances where the Scoutmaster/adult in charge is uncomfortable or unwilling to do so, or the administering of the prescription requires medical supervision.
The medication must be in the original prescription bottle and include the following information:
- Camper's name
- Name of prescribing physician
- Prescription number
- Date prescribed
- Name of medication
- Directions for use
A medication card is required for each type of medication to be taken at camp. The medication card must contain all the required information and the signatures of the parent and prescribing physician. The medication card must accompany the health form and be brought to camp on the first day of camp. A copy of the medication card is located in the forms section.
Merit Badge Scheduling
Please notice the format of the merit badge schedule. Classes are broken down by times and have been assigned 4-digit numbers. Please use these 4-digit numbers on your Troop Merit Badge Schedule. Also, please be sure to include several different class alternatives in case the classes originally requested are unavailable.
Provisional Scouts
Some Scouts are unable to attend Boxwell with their troop for any number of reasons. These Scouts do not need to miss out on a summer camp experience completely. A provisional troop will be organized every week of camp to accommodate just this kind of Scout. A staff Scoutmaster will be assisted by other adult leaders to provide the base of operations and oversight for Scouts while they enjoy the regular programming while a part of a temporarily organized troop. Scouts who choose to attend more than one week of camp can also take advantage of this program. Scouts will be provided a Boxwell Camp Troop T-shirt to remember their days in their provisional troop at Boxwell. The appropriate form is available in the forms section.
Curfew
No Scout will be allowed to leave their campsites after 10:00 PM unless accompanied by an adult, or have authorization from the Program Director or Camp Director to participate in an activity.
Guidelines for Boy Scout Summer Camp Inspectors
Click here for the daily campsite inspection form. The information is intended for both Scoutmasters and Camp Inspectors.
Each Wednesday night of Boxwell Reservation's Summer Camp the Order of the Arrow offers a special program for OA members at the Olson Lodge. At 8 PM there is an OA cracker barrel with food, fun and fellowship for all OA members! The brotherhood review will be offered after the cracker barrel for members who are eligible for brotherhood, with the ceremony to follow.
Have fun at the cracker barrel and get your Brotherhood at the same time! The cost for the Brotherhood is $16, which can be paid at the cracker barrel.
Dining Hall
Meals are served in our indoor, air-conditioned facilities. The dining hall will be set up to serve only the number needed for each serving period. The maximum number allowed by the Fire Code will determine the number of tables and chairs allowed for each serving period. Scouts will be allowed to refuse items, however additional items will not be made available until seconds are served.
Any guests wishing to eat in the dining hall with their Scouts may purchase meal passes at the Cripple Crab. Prices are: $4.00 Breakfast, $5.00 Lunch, $6.00 Dinner
Procedure:
- The Sunday afternoon tour will visit the dining hall where the troop will be assigned tables based on 1 table per 8 people in camp. Also, you will be assigned a serving time.
- Each troop will appoint 1 cleanup monitor per table assigned.
- At assigned serving time, troop will enter dining hall and take a seat at their assigned tables.
- After everyone has been seated, announcements will be made and grace for meal will be said.
- After grace, each side of dining hall will be dismissed to line up for serving.
- Approximately 15 minutes prior to the end of the meal period, everyone will be encouraged to participate in the program.
- Following the program, everyone will be dismissed except the table monitor. At this time the clean up window will open and monitors may return trays and clean tables.
- Schedule:
- Breakfast: 7:00 - 7:45 AM Group A
- 7:50 - 8:00 AM Flag Raising
- 8:00 - 8:45 AM Group B
- Lunch: 12:05 -12:50 PM Group A
- 1:05 - 1:50 PM Group B
- Dinner 5:30 - 6:15 PM Group A
- 6:15 - 6:25 PM Flag Lowering
- 6:25 - 7:10 PM Group B
- A and B groups will be assigned at check-in.
An Alternate Meal Schedule will be posted on the bulletin boards as needed.
All Scouts participating in Morning COPE or Advance COPE need to eat Breafast
with Group A to insure they are on time for class. Please Leave to meet the bus as soon as you are done
All Scouts participating in Afternoon COPE need to eat Lunch with Group A to insure they are on time
for class. Please leave to meet the bus as soon as you are done.
Food - An Important Ingredient to a Great Camp Experience
Based on comments received from Scouts and leaders, our food service continues to improve greatly each year. We continue to listen to your suggestions regarding the menu and food quality. Our pledge to you is continued improvement; therefore your suggestions are appreciated. The Health & Safety Committee also continues to review the menu and make recommendations.
Menu
A carefully prepared menu will improve the eating habits of Scouts, and the consumption of well-balanced meals in appropriate quantities will help build strong bodies.
Meals at camp generally include (but are not limited to):
- Breakfast:
- Fruit, Cereal, Sausage, Blueberry muffins, Biscuits and Gravy, Scrambled Eggs, Bacon, Waffles, Canadian Bacon, Pancake on a Stick
- Lunch:
- Cold Cut Sandwiches, Vegetable Sticks, Potato Bar, Crisp-titos (Fajita) Pizza, Salad, Fruit, Pudding, Hamburgers, Chicken Tenders, Fries, Fruit, Jell-O
- Dinner:
- Roast Beef, Mashed Potatoes, Green Beans, Rolls, Cobbler, Salad, Fruit, French Bread, Cake, Beef tips with rice, Ham & Rolls Chicken Breast, Peas, Lasagna, Bar-B-Que.
Tuesday night's Scoutmaster dinner will be grilled steak.
(Please note that the menus may change to improve meal quality.)
Appropriate condiments will be served with all meals.
Salad Bars with fruit will be used at each meal lunch and dinner. Fruit will be at least a choice of apples and oranges. Other fruits may be served.
Cold cereal will be a choice of at least four flavors.
Juice will be a choice of at least two flavors. Drink stations will have coffee, water and milk available for all meals. Non-carbonated drinks will be available for lunch and dinner.
If you have special dietary needs, please inform camp staff at the Ten Day Out meeting so that the appropriate provisions can be made prior to your arrival at camp.
2008 Boy Scout Summer Camp Fee Schedule
The Middle Tennessee Council Camping Committee has established the following camp fees for both in-council and out-of-council troops. This fee schedule is provided to assist you in planning for summer camp. We have included all the fees for camp and program areas.
| Description | Discount Fee if deposit is paid by 4/2 | Regular Fee After 4/2 |
Out of Council | |
|---|---|---|---|---|
| Discount | Regular | |||
| Site Deposit Fee | $100.00 | $100.00 | $100.00 | $100.00 |
| Camper Fee (Early Bird Deposit - see below)* | $150.00 | $170.00 | $175.00 | $195.00 |
| Provisional Camper | $195.00 | |||
| Two Week Camper (Additional Week) | $135.00 | |||
| Adult Leaders: 1-16 Scouts |
2 Adults Free | |||
| Extra Adult Leaders (Per Leader) |
$50.00 | |||
*Early Bird Deposit of $25.00 must be received by April 4, 2008 for Scout to receive BOTH Early Bird price and patch. Full fees must be paid after this date. Out of council troops receive the same $20.00 discount if deposit fees are paid by April 4, 2008.
For each additional eight Scouts per troop, an additional leader may attend free. (e.g. 24 Scouts = 3 free adult leaders; 32 Scouts = 4 free adult leaders)
The following Merit Badges and Activity fees should be paid for at camp:
| Description | Fee |
|---|---|
| Dining Hall Guest Meals | Breakfast - $4.00 Lunch - $5.00 Dinner - $6.00 |
| Archery Merit Badge (Week) | $12.00 |
| Basketry Merit Badge (2 Basket Kits) | $7.00 ea. |
| Leatherwork Merit Badge | $8.00 ea. |
| Motor Boating Merit Badge (Week) | $18.00 |
| Muzzle Loading Shooting Program (by appointment only) | $8.00 |
| Photography Merit Badge (must bring own camera, film, and money to process film) | |
| Recreational Motor Boating Token (Day) | $8.00 |
| Recreational Shotgun Shooting (for 5 shots) | $1.25 |
| Recreational Rifle Shooting (per target - 5 shots) | $0.25 |
| Recreational Water-skiing Token (Day) | $6.00 |
| Rifle Shooting Merit Badge (Week) | $12.00 |
| Scoutmaster Shotgun Shoot (25 Birds) | $8.50 |
| Shotgun Shooting Merit Badge (Week) | $16.00 |
| Shotgun Shooting Merit Badge (Extra Practice, 25 Birds) |
$8.50 |
| Space Exploration Merit Badge (Rocket Kit) | $12.00 ea. |
| Water-skiing Merit Badge (Week) | $18.00 |
| Woodcarving Merit Badge | $4.00 ea. |
Refund Policy
The Middle Tennessee Council Camping Committee's refund policy reads: Individuals that cancel a reservation 10 days prior to attending summer camp will receive a refund of fees paid, less a $25.00 cancellation charge. No refunds will be made after the 10-day cancellation deadline.
NO REFUNDS WILL BE CONSIDERED UNLESS THE REFUND FORM IS COMPLETED AND RECEIVED AT THE JET POTTER SCOUT SERVICE CENTER 10 DAYS BEFORE UNIT'S FIRST DAY IN CAMP.
Refunds of 100% of fees paid will only be given for medical related cancellations where a doctor's note is provided.
Summer Camp Camperships
The Middle Tennessee Council offers camperships for Scouts who would not be able to attend camp due to financial difficulties. Campership amounts will be granted based on the financial need of each applicant. Camperships are not transferable if the Scout cannot attend camp.
Applications for these camperships are available at the Middle Tennessee Council Scout Service Center or here. These forms are due no later than April 4, 2008. Leaders will be notified of campership approvals by mid-May 2008.
Note: While a Scout may apply for a campership, the camper's name must still be turned in with the Troop Payment Schedule.
All Scouts who submit a campership application should pay a portion of their fee. Scouting teaches a Scout to be thrifty. Partial scholarships enable more boys to attend Summer Camp.
All partial payments for camperships must be paid in full by June 2 to the Middle Tennessee Council Scout Service Center or the regular fee described under the Summer Camp Fee Schedule will be assessed.
Hai Troop Leadership Scholarships
Greg and Minh-Triet Tucker established the Hai Fund in honor of Hai Nguyenthi to pay the full camp and activities fees for Middle Tennessee Scouts. The scholarships will be awarded on demonstrated leadership and teamwork skills, Scout advancement and awards earned, camping experience, character, and willingness to help others. The Council Camping Committee will select the scholarship recipients.
Scouts must be at least 13 years old by January 1, and have at least two prior seasons of summer camp attendance. The Scout must attend the upcoming Boxwell Summer Camp season in a youth leadership capacity with his troop. Nominations for Hai Fund Camp Scholarships should be submitted by March 14, 2008. The form is available here.
Two Week Campers
Scouts who choose to camp more than one week at Boxwell will be charged $135 for each additional week. Because no scheduled activities are provided over the weekend, Scouts are requested to depart with their troops on Saturday and to return on Sunday after 1:00 PM at which time they will be assigned to the Provisional Troop. A special two-week camper award is presented to any Scout staying two weeks.
Early Bird Deposit Change
Though names will be required when money is turned in, early bird deposits will be number specific, not name specific. For example: Troop 560 sends in the $25.00 per Scout early bird deposits for 12 Scouts by April 4, 2008. This means that 12 Scouts from the Troop will pay $150.00 to attend Summer Camp. If 14 Scouts attend camp, the two additional boys will pay $170.00 to attend camp (unless they are brand new Scouts). If less than 12 boys attend camp, the troop loses the $25.00 deposit for each Scout who did not attend.
Troop Fee Transmittal and Roster Forms
Each time you submit a payment, use a new Fee Transmittal Form. Keep a copy for your records. On the Troop Roster form, list adults and youth attending with your troop. Please notice that the Roster form contains a Date of Birth field for the youth. This is important so that we can make sure each Scout is registered in the Council and therefore covered under our insurance. You can find the appropriate forms in the forms section
COPE Fees
The additional fees for COPE and Advanced COPE must be paid at Camp. Participants will pay for these activities at the Trading Post. It is important to include the COPE and Advanced COPE participants on your Troop merit Badge Schedule so that class size can be controlled.
Transfer of Fees from Scout to Scout
Fees can be transferred between Scouts until the 10 Day Out meeting. After the 10 day out meeting, fees cannot be transferred between Scouts. At this point, if a Scout drops out after the 10 day out meeting, for a non-medical emergency, his only option will be to seek an exception to the refund policy and submit a refund request form. If a Scout is added after the 10 day out meeting, payment must be made in full for this new Scout.
Daily Schedule
Click here for the daily schedule.
Boy Scout Summer Camp Forms
Adult Volunteer Form
Beaver Day Registration Form
Campership Application
Campsite Inspection Form
Class 1 and 2 Medical Form
Class 3 Medical Form
Hai Fund Scholarship Application
Medication Card
Parent Information Sheet
Photo Release Form
NRA Shotgun information Sheet
Provisional Camper Form
Refund Request Form
Scoutmaster Merit Badge
Scout Release Request
Troop Program Schedule
Troop Roster
Unit Swim Classification Record
Summer Camp Leader's Guide
Additional Opportunities at Boy Scout Summer Camp
Boxwell Triathlon
This is the 4th year for the Boxwell Triathlon. Each year we make changes in the course.
The distance will be a fifty yard swim, three mile bike ride, and a one mile run. You must have completed the swim check to participate.
The number of participants will be limited to 20 and only participants that have signed up for sports and athletics are eligible. The winner of the Boxwell Triathalon will be recognized at the Friday Night Camp Fire.
- Date
- Every Wednesday afternoon
- Time
- 4:00 PM
- Course
- Begins at Fehrman Training Center
- Items you'll need
- Swim goggles
- Bike Shorts (bike provided - must use mountain bike )
- Helmet
- Towel
- Running shorts
To register for the Boxwell Triathalon simply tell your leader and at the first Scoutmaster meeting of your summer camp there will be a signup sheet. First come, first serve - only 20 slots available. This is a strenuous event. Please sign up only if you are a decent swimmer, runner and cyclist.
Additional Youth Recreation Opportunities
- Free Swim/Boating/Waterskiing
- Monday - Thursday, 4:00 - 5:15 PM, Monday & Thursday 7:30 - 9:00 PM
- Troop Canoe Trips
- Schedule with Aquatics Director
- BSA Lifeguard
- Monday - Friday, 9:00 AM - 12:00 noon & 2:00 - 5:15 PM
- Beginners/Learners Swimming
- Monday - Thursday, 11:00 AM - 12:00 noon
- Boardsailing/Kayaking Instruction
- Monday - Thursday, 4:00. - 5:00 PM
- Snorkeling, BSA
- Monday - Friday, 4:00 - 5:00 PM
- Recreational Archery*
- Monday - Thursday, 4:00 - 5:00 PM
Thursday, 7:30 PM - dark - Recreational Rifle Shooting*
- Monday - Thursday, 4:00 - 5:00 PM
Monday 7:30 PM - dark - Recreational Muzzle Loader
- Monday - Thursday at Camp Parnell, 4:00 - 5:00 PM
- Recreational Shotgun*
- Tuesday, Wednesday, Thursday, 4:00 - 5:00 PM
- Totin' Chip/Firem'n Chit
- Monday - Thursday, 4:00 - 5:00 PM
- Paul Bunyan
- Schedule with Ecology/Conservation Director
* Recreational shoots are for campers who are not involved in the shooting merit badges.
Additional Adult Recreation and Training Opportunities
- Safe Swim Defense/Safety Afloat Training
- Scheduled weekly by Aquatics Director
- BSA Lifeguard Counselor (Must be 21 years of age)
- Monday - Friday, 9:00 AM - 12:00 noon & 2:00 - 5:15 PM
- Scoutmaster Trap Shoot
- Camp Craig, Tuesday, 11:00 AM - 12:00 noon
- Camp Stahlman, Thursday, 11:00 AM - 12:00 noon
- Climb on Safely Training
- Thursday, 7:30 - 9:00 PM
- Adult Training Elective
- Thursday, 10:00 AM - 12:00 noon
- Safety Begins with Leadership Training
- Fehrman Training Center, Tuesday, 2:00 PM
- Leave No Trace
- Monday 7PM Cripple Crab
NRA Marksmanship Qualification Program
Everyone is eligible to participate in this special shooting program designed by the NRA. The program is a point-based program based on proficiency and skill. Participants earn rankings from Pro-Marksman through Distinguished Expert.
Each participant pays for their ammunition and target (as usual) and shoots as much as they want. As they achieve a recognition level they will receive a corresponding certificate and their name will be added to the Shooting Wall at their designated level.
Beautiful recognition award patches for each level will also be available for purchase at the Parnell Rifle Range from Pat Degauw for between $3.00 and $5.00, depending on the level achieved.
The shooting for this program will take place at the Parnell Rifle Range.
NRA Shotgun Qualification Program
Boxwell Reservation has again added another first to their Summer Camp Shooting Sports Program.
Scouts enrolled
in the Shotgun Merit Badge Program may also quality for the National Rifle Association (NRA) Shotgun patch, the Basic Practical
Skill Rocker, the Trap Skill Rocker and the Pro-Marksman Skill Rocker. Patches and skill rockers will be available for
sale for between $1.00 and $3.00 each.
Will take place at the Shotgun Range
Recreational Aquatics
These fun aquatic activities will be available during recreation time only.
The Iceberg
This 14 ft inflatable iceberg has three walls studded with different configurations of heavy-duty climbing handles and one smooth sliding wall. The Iceberg will be located at Craig Waterfront. Come test your strength and climbing skill going over the top at Craig!
Orbit - "Walk the Plank"
Located at Stahlman Waterfront, The Blob is a popular water recreation. You jump onto The Blob, launching the person waiting at the other end into the water. Then you crawl out and the next jumper sends you sailing!
Boy Scout Summer Camp Leader's Steak Dinner
A teacher, a listener, a motivator, a disciplinarian...these are just a few roles of a Scout Leader. Though a leader's role in camp is probably the most challenging, it is also the most rewarding. The staff at Boxwell understands the challenges and the reward, so we are also willing to assist where needed.
As a token of our appreciation for your leadership in bringing Scouts to Boxwell; the council camping committee and staff hosts a steak dinner each Tuesday evening from 5:30 PM to 7:00 PM at the Fehrman Training Center.
We will provide tickets to the dinner for every adult registered as a camp leader - they will be our guests. If you are going to have any additional guests attending this event, tickets can be purchased at any time during the week for $6.00 at the Cripple Crab. This will help us control the cost of camp.
All Leaders who stay the entire week will receive a special recognition item.
Adult Leader Training
Start your trail to becoming fully trained:
Each Thursday at camp the Council Training Committee will offer training electives. Below please note the subject for each week. Each training course will take place at Fehrman Training Center.
| Week | Date | Time | Subject |
|---|---|---|---|
| 1 | Thur, June 12 | 10:15 AM - Noon | Advancement Policy and Procedures |
| 2 | Thur, June 19 | 10:15 AM - Noon | Implementing Youth Leadership |
| 3 | Thur, June 26 | 10:15 AM - Noon | High Adventure in Your Troop |
| 4 | Thur, July 3 | 10:15 AM - Noon | Why Knot? Teaching Values |
| 5 | Thur, July 10 | 10:15 AM - Noon | High Adventure in Your Troop |
Volunteer for Adult Camp Staff
Does your troop have some extra adults who need something special to do at camp? Maybe you can provide some VOLUNTEER ADULT STAFF MEMBERS this summer. Talk to the adults who work with your troop. See if anyone wants to teach their favorite skill at camp, to boys from your troop and other troops.
Please complete this form and send it to the Scout Office as soon as possible so that the Program Director will know what the volunteer would like to teach and when. We will re-confirm your volunteer staff plans at the ten day out meeting, and announce this to all troops that will be at camp that week.
Adults from your troop may also want to help out at camp in other ways. We always need help with plumbing and electrical work, carpentry, and other camp maintenance. Use the form to tell us about it. If there are questions, we will get back in touch with you.
All participants will be recognized.
Summer Camp Staff
The Middle Tennessee Council Camps provide a great camping experience for thousands of Scouts each year. This success of our Summer Camps requires that we hire the best individuals that Scouting has to offer.
ARE YOU UP TO THE CHALLENGE?
IF YOU KNOW A 15 YEAR OLD OR OlDER AND WOULD LIKE TO APPLY FOR SUMMER CAMP STAFF GO TO WWW.MTCBSA.ORG FOR APPLICATION
IF YOU HAVE A SCOUT INTERESTED IN INTERVIEWING PLEASE HAVE HIM CALL THE CAMPING DEPARTMENT AT 615-383-9724, Dec 8 from 9:00 AM to 1:00 PM at Boxwell
The Summer Camp Staff assignment for all camps will start on June 1, 2008 and will end July 12, 2008.
The Middle Tennessee Council is looking for the very best of our Scouts and Scouters to serve as members of the Summer Camp Staff. The requirements are stiff, the work is hard and demanding; the experience is rewarding.
You must be at least 15 years of age by the start of Camp on June 1, 2008.
All staff must be or become registered members of the Boy Scouts of America.
All staff members over the age 18 must be complete a Council Criminal Background Check.
The standards of the Scout Oath and Law are the rules governing staff behavior.
Full B.S.A. uniform will be worn by all staff at all times in camp.
Salary is based on position responsibility with consideration given to the individual's qualifications and experience.
A copy of the Staff Rules and Regulations book must be reviewed and signed by the Scouts prior to arrival at camp.
NOTE: THE USE OF ALCOHOL/TOBACCO OR CONTROLLED DRUGS OR SUBSTANCES DURING THE PERIOD OF SERVICE ON CAMP STAFF WILL RESULT IN IMMEDIATE DISMISSAL.
Review the list of jobs below and indicate your preferences on the application.
| Minimum Age | Position |
|---|---|
| Administration | |
| Camp Clerk | |
| 18 | Driver |
| 18 | Camp Commissioner* |
| 21 | Program Director |
| 21 | Chaplain* |
| 21 | Health Officer |
| 21 | Business Manager |
| Quartermaster | |
| Food Service | |
| Assistant Stewards | |
| Dining Hall Steward | |
| 18 | Assistant Cook |
| 21 | Food Service Coordinator |
| 21 | Head Cook |
| Aquatics/Pfeffer Boat Harbor | |
| Aquatics Instructor | |
| Assistant Aquatics Instructor | |
| 21 | Aquatics Director* |
| 21 | Swimming Pool Coordinator |
| Boating Instructor | |
| Boat Harbor Director | |
| Field/Shooting Sports | |
| 16 | Shooting Sports Instructors |
| 18 | Archery Instructor |
| 18 | Rifle Range Assistant |
| 18 | Archery Director |
| 21 | Shooting Sports Director* |
| Trading Post | |
| Trading Post Clerk | |
| 18 | Trading Post Manager |
| C.O.P.E. | |
| C.O.P.E. Instructor | |
| 21 | C.O.P.E. Director |
| First Aid | |
| First Aid Instructor | |
| Ecology/Conservation | |
| Ecology/Conservation Instructor | |
| 18 | Ecology/Conservation Director* |
| Outdoor Skills Scout Craft | |
| Outdoor Skills Instructor | |
| 18 | Outdoor Skills Director |
| Handicraft | |
| Handicraft Instructor | |
| 18 | Handicraft Director |
| Green Bar | |
| Green Bar Instructor | |
| 18 | Green Bar Director |
| 21 | Provisional Scoutmaster |
*Requires Camp School Certification