Cubmaster - Do Your Best .... !

New Leader Training
To become a trained leader, you must be registered with the Boy Scouts of America and meet the requirements for your position. Below is a list of training that you may need to become a trained leader.

  • Youth Protection Training

  • This is Scouting

  • Leader Position Specific Training

  • Cubmaster Fast Start

All of the training above can be completed in a classroom setting or online at Training available throughout Middle Tennessee Council can be found here.

Cubmaster’s Guide to the First 8 Weeks of Scouting

Week 1

  • Conduct leaders’ meeting to get acquainted and to plan first pack meeting and answer any questions.

  • Contact all den leaders to confirm date and location of all den meetings.

  • Assign parts of pack meeting to dens and provide materials on what to do at the pack meeting.

  • Plan next 4 months of pack meetings and pack activities.

  • Encourage all leaders to take on-line training.

Week 2

  • Contact pack Committee Chairman to make sure that all committee members understand their role.

  • Follow up with den leaders to see how first den meeting went and answer any questions.

  • Follow up with any new Cubs who did not attend den meeting.

Week 3

  • Talk with each den leader about their den meetings. Discuss any concerns and answer any questions.

  • Ask if the den leaders need any materials for den meeting or the pack meeting.

  • Ensure that each den has turned in the Cub rank advancements to the pack Advancement Chairman, so that awards may be purchased.

Week 4

  • Pack meeting week.

  • Confirm attendance from each den.

  • Prepare an exciting recognition ceremony for the Scouts’ accomplishments over the summer.

  • Conduct an exciting Popcorn Kickoff.

  • Share the pack’s plans on attending the Cub and Family weekends.

Week 5

  • Conduct leaders’ meeting to plan next pack meeting.

  • Assign den’s part of the upcoming pack meeting. Follow up on any needs from the dens.

  • Follow up on Scouts who have not been attending den meetings.

Week 6

  • Communicate with den leaders on the progress of the Scouts on their advancement and their popcorn sale.

  • Make sure that the den leaders understand the Bobcat rank requirements and that they need to turn in the Cubs’ achievements to the pack advancement chairman during week 7.

Week 7

  • Plan and prepare for Bobcat ceremony that will be held at the next pack meeting.

  • All new Scouts should have completed the Bobcat rank.

  • Make sure that the ceremony will be memorable for the Scouts and parents

Week 8

  • Conduct the second pack meeting after sign up.

  • Conduct impressive Bobcat ceremony.

  • Communicate how to turn in popcorn orders.

  • Prepare for Cub and Family campout.

The monthly pack meeting brings together leaders, boys/girls from every den and their families, to showcase everything the boys/girls have learned and done in their individual den meetings. The pack meeting gives the boys/girls a larger experience beyond their own den, and helps them to connect their individual activities to the entire Cub Scout Scouting program.

Planning Pack Meetings


While the Cubmaster is responsible for leading the pack meeting, he or she plans and conducts it with the help of other leaders. Every den shares the responsibility by doing its assigned part. The challenge is to conduct a brisk, fast-moving meeting that will hold the interest of boys and family members. The secret to a good pack meeting is planning carefully to include a balance of seriousness and fun, the involvement of many people, and a lively pace.

There are no hard-and-fast rules for planning and conducting pack meetings. Each meeting must be planned individually, keeping in mind the business items to be covered, the ceremonies to be held, and what is necessary for balance in the way of games, songs, and other fun. Some elements of a successful pack meeting are these:

  • A detailed, well-planned, written program is conducted without delays.

  • All equipment and materials are on hand before the meeting begins.

  • The meeting place is safe, clean, and large enough.

  • A good seating arrangement is provided.

  • The meeting is no longer than an hour while opening and closing on time. Announcements and speeches are not too long.

  • The meeting is planned so that every den participates in some way.

  • Impressive recognition, advancement, and graduation ceremonies are held.

Suggested Pack Meeting Formats


Before the Meeting
Adult leaders in the pack gather to be sure the meeting place is prepared; the room is set up, exhibits and displays are prepared and equipment is ready. Hold a gathering that provides interesting things for boy and families to do while waiting for everyone else to arrive.

A brief ceremony marks the beginning of the meeting. Pack ceremonies often consist of a flag presentation, a brief prayer, or a song.

The program section of the meeting may include presentations and performances by the dens that demonstrate things the boys/girls learned during the month, activities that involve the entire audience, or a featured event.

An important part of the pack meeting is formal recognition given to the Cub Scouts who have earned badges, arrow points, beads, or other awards, and the leaders who have earned training awards, religious emblems, or other community awards.

The closing begins with announcements about special events, coming activities, and the date of the next pack meeting, followed by a closing ceremony.

After the Meeting
After the pack meeting, many packs provide refreshments for an informal fellowship session, and the leaders and boys/girls help to put the meeting space back in order.

Ceremony Suggestions


Simple ceremonies open and close pack meetings and mark important events or accomplishments in the lives of the boys/girls and families. These are some typical kinds of pack ceremonies:

  • Flag ceremonies teach boys how to handle and display the American flag.

  • Induction ceremonies welcome new boys and their families into the pack.

  • Advancement ceremonies celebrate the completion of requirements for Tiger Cub Scout, Bobcat, Wolf, Bear and Webelos ranks and the Arrow of Light award.

  • Closing ceremonies bring the meeting to a close and send everyone home with inspirational ideas to remember.

Jet Potter Scout Service Center

3414 Hillsboro Pike * Nashville, TN 37215 * (P) 615-383-9724(F) 615-297-9916